Safety

Monthly workplace safety inspection checklist

A monthly walk-through of one area or department: housekeeping and walkways, exits and emergency equipment, electrical, machines and guarding, chemicals and storage, PPE and first aid, with a photo and an owner for every finding.

How often
Monthly
Who
Supervisor or safety committee member
Time
About 30 min
Items
37

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Before you use it

  • A general walk-through for a supervisor or safety committee member, written to cover the conditions most workplace inspection programs look at. It makes no claim about what any regulation requires. Where a specific OSHA rule applies to an item, use the dedicated checklist: fire extinguishers, exit routes, walking-working surfaces, eyewash stations, electrical panels, ladders, first aid kits and machine guarding each have one in this library.
  • Run it per area or department rather than per site, so each finding has an owner. Every failed item takes a photo and a note, and the result section records how many findings were raised as work orders.
  • Adjust the sections to the area: drop the chemicals section in an office, add forklift and dock items in a warehouse, add the line-specific items a production area needs.

Area

  1. 1

    Scan the area’s checkpoint tag

    Checkpoint scan
  2. 2

    Area or department

    Note
  3. 3

    People consulted during the walk-through

    Note

Housekeeping and walkways

  1. 4

    Aisles and walkways clear and marked

    Pass / fail
  2. 5

    Floors clean, dry and free of trip hazards

    Pass / fail
  3. 6

    Stacked materials stable and within the height limit set for the area

    Pass / fail
  4. 7

    Waste removed; no build-up of combustible material

    Pass / fail
  5. 8

    Lighting works in work areas, stairs and corridors

    Pass / fail

Exits and emergency equipment

  1. 9

    Exit doors open from inside without a key and are unobstructed; exit signs lit

    Pass / fail
  2. 10

    Fire extinguishers in place, visible and accessible, with the monthly check tag current

    Pass / fail
  3. 11

    Alarm pull stations and emergency lighting unobstructed

    Pass / fail
  4. 12

    Eyewash stations and safety showers accessible, with the weekly check current

    Pass / fail
  5. 13

    First aid kit present and stocked, with its check current

    Pass / fail
  6. 14

    Evacuation map posted and current for the area

    Pass / fail

Electrical

  1. 15

    Panel doors closed and the space in front of each panel clear

    Pass / fail
  2. 16

    Cords and plugs undamaged; no power strips plugged into power strips

    Pass / fail
  3. 17

    No exposed wiring, missing covers or open junction boxes

    Pass / fail
  4. 18

    Extension cords not in use as permanent wiring

    Pass / fail

Machines and equipment

  1. 19

    Guards in place on moving parts, belts, blades and nip points

    Pass / fail
  2. 20

    Emergency stops accessible, labeled and tested

    Pass / fail
  3. 21

    Portable tools undamaged, with guards and cords intact

    Pass / fail
  4. 22

    Ladders undamaged; defective ladders tagged and removed

    Pass / fail
  5. 23

    Lifting equipment and slings tagged and within their inspection date

    Pass / fail
  6. 24

    Lockout points identified; locks and tags available at the equipment

    Pass / fail

Chemicals and storage

  1. 25

    Containers labeled; incompatible chemicals separated

    Pass / fail
  2. 26

    Safety data sheets available for the chemicals used in the area

    Pass / fail
  3. 27

    Flammable liquids stored in approved cabinets

    Pass / fail
  4. 28

    Compressed gas cylinders secured upright, caps on when not in use

    Pass / fail
  5. 29

    Spill kit stocked and accessible

    Pass / fail

People and PPE

  1. 30

    Required PPE available, worn and in good condition

    Pass / fail
  2. 31

    Safety signs and floor markings legible

    Pass / fail
  3. 32

    Employees asked can say how they report a hazard

    Pass / fail
  4. 33

    Open items from last month’s inspection closed

    Pass / fail

Result

  1. 34

    Photo of each finding

    Photo
  2. 35

    Findings and corrective actions, with an owner and a date for each

    Note
  3. 36

    Findings raised as work orders

    Reading· work orders
  4. 37

    Inspector

    Signature

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Field types in this template

  • Checkpoint scan
  • Note
  • Pass / fail
  • Photo
  • Reading
  • Signature

In Vardian, readings are checked against their limits as they are entered, and photos and signatures attach to the check itself.

From the sheet to the round

Build a template as a Vardian form, and each line becomes a checkpoint that knows its limit.

Animation: a paper checklist line, compressor discharge pressure with a blank for the reading in bar, becomes a Vardian checkpoint with a limit of 7.0 to 8.5 bar. Scanning the compressor's NFC tag verifies the checkpoint, a reading of 9.1 bar is flagged out of range, and a work order is created from it.

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