Inspections

Daily equipment inspection checklist

A general pre-use check for any piece of plant equipment at the start of the day or shift: damage and leaks, guards, fluids, controls and safety devices, a short running check, housekeeping, and a result that takes the machine out of service when it fails.

How often
Daily, before first use
Who
Operator
Time
About 10 min
Items
29

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Before you use it

  • A general checklist for equipment that has no dedicated template in this library. It makes no claim about what any regulation requires: forklifts, aerial lifts, overhead cranes, conveyors, ladders, chain slings and welding machines each have a dedicated checklist here that quotes the standard that applies to them.
  • Start from the manufacturer’s manual: its daily or pre-start checks go in first, and the limit for any reading comes from it. Delete the items that do not apply to the equipment (brakes on a fixed machine, interlocks on a mobile one) and add the ones its manual lists.
  • Run it per machine rather than per area, so the record follows the asset. A failed item with a photo becomes the work order, and the operator does not run the equipment until the result says it can.

Equipment

  1. 1

    Scan the equipment’s tag

    Checkpoint scan
  2. 2

    Equipment and location

    Note
  3. 3

    Hour meter or odometer

    Leave blank if the equipment has no meter.

    Reading· hours

Walk-around

  1. 4

    No visible damage, cracks or loose parts

    Pass / fail
  2. 5

    No leaks of oil, fuel, coolant or hydraulic fluid on or under the equipment

    Pass / fail
  3. 6

    Guards and covers in place and secured

    Pass / fail
  4. 7

    Belts, hoses and fittings intact: no fraying, cracking or seepage

    Pass / fail
  5. 8

    Tires, wheels, tracks, feet or mountings in good condition and secure

    Pass / fail
  6. 9

    Labels, warning decals and capacity plates legible

    Pass / fail

Fluids and consumables

  1. 10

    Oil level within the marks

    Pass / fail
  2. 11

    Coolant level within the marks

    Pass / fail
  3. 12

    Fuel or battery charge enough for the shift

    Pass / fail
  4. 13

    Grease points lubricated per the schedule

    Pass / fail

Controls and safety devices

  1. 14

    Emergency stop tested: stops the machine and resets

    Pass / fail
  2. 15

    Start, stop and operating controls work and return to neutral

    Pass / fail
  3. 16

    Interlocks, guard switches or light curtains stop the machine when opened or broken

    Pass / fail
  4. 17

    Horn, lights, backup alarm or warning beacon work

    Pass / fail
  5. 18

    Brakes and parking brake hold

    Pass / fail
  6. 19

    Gauges and indicators read in the normal range

    Pass / fail

Running check

  1. 20

    Starts normally, with no abnormal noise, vibration or smell

    Pass / fail
  2. 21

    No warning lights or fault codes

    Pass / fail
  3. 22

    Operating temperature

    Set the limits from the manufacturer’s manual and your normal operating range.

    Reading· °C
  4. 23

    Operating pressure

    Set the limits from the manufacturer’s manual and your normal operating range.

    Reading· bar

Housekeeping

  1. 24

    Area around the equipment clear of trip hazards, spills and stored material

    Pass / fail
  2. 25

    Fire extinguisher for the area present and accessible

    Pass / fail

Result

  1. 26

    Photo of any defect

    Photo
  2. 27

    Defects found

    Note
  3. 28

    Result

    Safe to operate · Operate with the noted restriction · Do not operate: tagged out and reported

    Choice
  4. 29

    Operator

    Signature

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Field types in this template

  • Checkpoint scan
  • Note
  • Reading
  • Pass / fail
  • Photo
  • Choice
  • Signature

In Vardian, readings are checked against their limits as they are entered, and photos and signatures attach to the check itself.

From the sheet to the round

Build a template as a Vardian form, and each line becomes a checkpoint that knows its limit.

Animation: a paper checklist line, compressor discharge pressure with a blank for the reading in bar, becomes a Vardian checkpoint with a limit of 7.0 to 8.5 bar. Scanning the compressor's NFC tag verifies the checkpoint, a reading of 9.1 bar is flagged out of range, and a work order is created from it.

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